Whether you're billing from an encounter, the Visits dashboard, or the Insured Billing area of the patient's chart, the process for adding billing items (service codes) to a bill is the same. From the Billing dashboard, you can also open bills and modify billing items as long as the bill's status allows you to edit the bill.
1. Start a bill from an encounter, from the Visits dashboard or from the patient's chart. If you're editing a bill, open the bill from the Billing dashboard.
2. Perform one of the following actions:
If you're billing from an encounter, at the top of the Billing Items area, click Insured Billing.
If you're billing from the Visits dashboard, click +Add Fee Item.
If you're billing from the Insured Billing section of the patient chart, click +Add Fee Item.
If you're modifying a billing item, click the billing item.
The Edit Manitoba Health Billing Item window opens.
3. Using the following table, complete the applicable fields.
Code / Description
1. To search for the service code:
by code, in the first search field, start typing the code.
by description, in the second search field, start typing the description.
2. In the list of matches, select the code you want.
💡 Tip: To set a service code as a favourite, in the list of matches, select the star icon beside the code. Every time you create a bill, starred favourites appear first in the Code/Description search list.
The fee amount for the code you selected is automatically populated. You can edit the amount if needed.
Indicates the number of services being claimed.
Represents the number of units of anesthesia time being claimed.
Diagnosis codes recorded in the Assessment section of the encounter, may be pre-populated in the bill (if your billing settings are set to do so).
Otherwise, enter the diagnosis code, or start typing a description to search for and select a diagnosis code from the list.
Another search field appears, prompting you to enter another diagnostic code. Enter another code or click inside the Edit Manitoba Health Billing Item window to exit the search field.
You can add up to 4 diagnosis codes.
💡 Tip: To set a diagnostic code as a favourite, in the list, select the star icon next to it. Every time you create a bill, starred favourites appear first in the list.
If you started the bill from an encounter (that was started from an appointment) or from the Visits dashboard, the Service date matches the appointment date.
If you started the bill from the patient's chart, the date defaults to the date you created the bill.
To change the date, click the calendar icon and select a date, or enter the date in the field.
Select from the list: Yes or No if After Hours Premiums on Designated Holidays apply.
Start Time and Finish Time
If you started the bill from an encounter (that was started from an appointment) or from the Visits dashboard, the Start Time matches the appointment time. Finish time is pulled from the appointment type.
If you started the bill from the patient's chart, the Start Time defaults to the date you created the bill.
To change a time, click the clock icon and select a time, or enter the time in the field.
Select one from the list: Clinic, Emergency, Outpatient.
Select one from the list: Winnipeg, Brandon, Rural, Northern.
Select this checkbox and enter the name or billing number of the provider who referred the patient to you, if applicable. For more information, refer to Adding a referring provider to a provincial bill.
📌 Note: If the patient has a referring practitioner recorded in their chart, the provider is automatically added.
4. Select Show Advanced Fields to view additional fields.
Bilateral, different, same incision indicator.
Indicates the splitting of a claim.
Indicates the radiologist who interpreted the x-ray.
Optometric Reason Code
Provides medical reason for an eye examination when the patient falls outside of age related eligibility criteria or when a subsequent eye examination is billed.
Identifies the type of chiropractic service rendered.
Identifies the facility where the radiological examination was taken or where the laboratory service was provided.
Number of Patients
Identifies the number of patients discussed or present.
Identifies possible 3rd party liability for medical expenses (e.g. WCB, etc).
Identifies services of an extremely confidential nature.
Identifies the service as being part of the incorporated services for this practitioner.
0 is entered for regular services and 1 is entered for incorporated services performed by the billing practitioner.
Identifies if prior approval was received from MH for a specific service. (e.g. Rhinoplasty for non-cosmetic purposes)
Identifies if the provider was on call while providing this service.
5. To save or update the billing item, click outside the Edit Manitoba Health Billing Item window. The service code is added to or updated in the bill.
Updated March 20, 2023