Data variables added to a form template enable you to pull provider or patient data into a form (see Creating form templates). When adding a form to a patient chart, you select which data points populate into the form template from the list of configured variables.
You can configure the following data points to populate a form:
Patient demographics
Patient medical history, labs, allergies and vitals
Provider, user and care team demographics
Provider signatures
Location information, such as address
Current or created date
Appointment information
Recipient and CC recipient demographics
Custom data
Qnaire scoring
Form data
Referral data
Health Profile data (specifically Social History and Obstetrical Care information)
💡 Tip: If you always choose to insert the same data points to your forms, hide the Auto Fill Templates window to save time. Select Do not open this dialog by default. Conversely, if you previously selected this check box and, you do not see the popup window, you can enable the window again (see Enabling skipped dialog messages or warnings). This setting applies to all of your forms.
Steps
1. Open a new form (see Using electronic forms).
2. When presented with the Auto Fill Templates window, select the data options to populate in the configured variables of your form.
Field | Description |
Patient Data | To pull in patient data (such as demographic information and medical history), select Patient Data. When selected, appears blue. |
Health Profile | To pull in health profile data (Social History and Obstetrical Care information), select Health Profile. 📌Note: For Social History variables, if multiple entries exist for the same variable, the information is not auto-populated since the CHR cannot determine the most recent entry. For example, if you’ve recorded recreational drug use for more than one type of drug, the drug use information is not auto-populated. |
Autofill Templates | If you have autofill templates configured, select the one to use (see Creating auto fill templates). Autofill templates have a bucket icon. The selected template appears in blue. |
Location | The location you are currently in is auto-selected. Click to select a different location. |
Date | Auto-populates to today's date. Click to select a different date. |
Recipient | If required, select the recipient from your contacts and facilities. The recipient also populates the To field for faxes and emails. |
CC Recipient | If required, select the CC recipient from your contacts and facilities. This is helpful when you have fax cover pages with multiple recipients. |
Provider/User | Select the provider or user associated with the form. If you are a provider, your name is auto-selected. If you are staff, select your favourite provider with the star.
💡 Tips:
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Appointment | If the form is connected to an appointment, select it from the list. This populates appointment date variables. |
Referral | If the form is connected to a referral, select it from the list. |
Lab Identifier | Currently, Alberta Health Services require the provider's unique lab identifier on lab and diagnostic imaging requisition forms. If the lab ID is configured (see Adding unique lab identifiers to your CHR account) in your account and on the form, it automatically pulls in the ID last used. Click to change the lab ID. |
3. Click Apply. The form opens pre-filled with any form variables you have configured.
📌 Note: When editing a form, in the top-right corner, click Auto Fill at any time to pull in new data. This is great if new information was added to the patient chart.
Updated November 14, 2024