Using electronic forms | CHR Help centre

You can open, fill out, and print or send electronic forms from the patient chart.

Using auto-fill templates, you can automatically insert provider data, and data from the patient chart into the form, such as patient demographics.

All forms must be associated with a patient. Use a fake patient for a form that is not associated with a patient. This is great for organizing handouts.

You can share forms with patients using our secure patient portal by adding them as an attachment. Refer to Sending messages to patients through the patient portal.

Steps

1. From the patient chart, click Start/Open > Forms. The forms section opens.

2. To open a historic form, click it.

3. To add a new form, in the top-right corner, click Add Form.

📌 Note: If you have folders configured, first select the folder (refer to Organizing your templates into folders).

4. To search for a form, use the Search Template... field.

5. Click to select the form from the list.

6. The Auto Fill Templates window opens. To pull patient data into the form, such as demographic information, make sure that Patient Data is selected (blue).

7. If you use another autofill template, select it from the list (refer to Using autofill templates on forms).

8. Ensure that the correct data points are selected (such as location, appointment or provider). The data points selected in this window define what pulls into the form template via the configured variables (refer to Applying data to forms).

💡 Tip: If you always choose the same options, select Do not open this dialog by default to hide the Auto Fill Template window and save time. Conversely, if you do not see the popup window, you may have selected this check box. To enable the window again, refer to Enabling skipped dialog messages or warnings.

9. Click Apply. The form opens pre-filled with any form variables that you have configured.

10. Click and complete any text or checkboxes as required. You can override any pre-filled data points.

Notes:

Free text, patient data and lab variables are highlighted in red when the data exceeds the configured area in the template. If there are multiple errors, click Next to scroll to each one. You can still save and print a form if it has warnings about text exceeding the size of the field.
If your form has configured mandatory fields (red asterisk next to the field) and you do not complete them and attempt to save the form, an error message appears for you to complete the field(s) before saving it.
When completing a form with a table, you can add additional rows. Click + Row.
If the completed table exceeds the configured area, an appendix is automatically generated at the end of the form with the table headings.
If you remove all the information in the appendix, an X apears at the top-right. Click the X to delete the appendix.

💡 Tip: To edit, reprint or fax a historic form, the same workflow and actions are used.

11. Perform any actions needed on the form. The available form actions are described in the table below.

Field	Description
Updating Template Data	Update patient or referral data in the patient chart with the information that you add to the configured variables. The template variables must be configured with updating data.
Drawing Mode	Draw over the form template (refer to Drawing on electronic forms).
Referral	Create a new referral. A new window opens enabling you to quickly create the referral without leaving the patient chart (refer to Referrals).
Reconcile	Forms that are configured for reconciliation have the Reconcile button (refer to Form reconciliation). Once the form is reconciled, click to open the connected lab report.
Save	Record your changes and save the form once completed.
PDF	Generate a PDF of the form. You can add a cover page before printing, emailing or faxing the form (refer to Adding a fax cover page to a PDF document).
Print	Quickly print the form without a cover page. This is helpful if you need to provide the patient with a copy of a requisition.
Fax	Quickly fax the form without a cover page. The recipient you select in the Auto fill Template window will automatically be set as the recipient.

The form is saved to the patient chart.

12. If your clinic uses form statuses, click to apply the appropriate status (refer to Applying a status to a form).

13. In the Actions column, you can perform the following actions without opening the form.

Field	Description
Open Fax History	Click to view the fax and print history of the form. Any failed faxes show.
Print	Click to quickly print the form.
Fax	Click to quickly fax the form without a cover page.
Archive	Click to archive the form. To view all archived forms, in the top-left corner, toggle to the Archived view. To restore a form, under the Actions column, click the restore icon. Refer to Archiving patient forms.
Modification History	Click to see any updates made to the form. The updates appear with the user name and a timestamp. 📌 Note: Each time you save a form that contains a table, a PDF version is saved in the form's History. Click the link to see the form.

Updated May 7, 2024